Facility Rentals

Start a Campus Reservation
Theatre Booking Information

First Time Setup

  1. Use Internet Explorer for you browser
  2. Place your mouse over My Account, scroll down and choose Create an Account.
  3. In Account Management, complete your personal information.
  4. When complete, Choose Save.
  5. At the very top of the screen, look for Account Updated.
  6. Next go to My Account at the top again, and click on Login.

A new screen will pop up and you will need to enter the e-mail address you registered with, and your password. This will take you into the system

EMS Login

  1. Click My Account at the top again, and click on Login.
  2. A new screen will pop up and you will need to enter the e-mail address you registered with, and your password. This will take you into the system.
  3. Once logged into the system, you will be able see the following options:
    • Browse – Browse for an existing for room availability or an existing event
    • Reservations – Request a room or view a previously-used room
    • My Account –Edit your personal account settings
    • Links – Download applicable forms (used for outside rentals)

Room Request/Entering an Event

  1. Choose Room Request, located within the Reservations 
  2. After filling in the all required fields located on the left side of the screen, a listing of rooms will appear on the right. Room details may be viewed by clicking on the room’s name. When ready, click Find Space.
  3. Choose which room you are interested in by clicking the green plus sign to the left of the room listing, and then clicking Continue.
  4. Enter in all relevant event details.
  5. The Additional Notes box is information not included in any of the above categories.
  6. Click Submit and a Reservation Summary will pop up. You will also receive a confirmation via e-mail. The event is not approved and booked until you receive a reservation notice, also via email.

Rental Rates

The availability of facilities to rent is contingent on staffing levels. Staff support is limited on weekends.

Rooms Monday – Thursday Friday-Sunday & Holidays
4 Hrs. (Min)
Non-profit/For profit		 Add ‘l Hour
Non-profit/For profit		 4 Hrs. (Min)
Non-profit/For profit		 Add ‘l Hour
Non-profit/For profit
Classrooms-80 seats and under 60/120 15/30 100/200 20/40
Lecture Halls-81-90 seats 75/150 15/30 150/300 25/50
Large Lecture Halls-90 seats and over 110/220 20/40 200/400 15/30
College Center Conference Room (1) 150/300 35/70 270/540 60/120
College Center Conference Room (2) 225/450 53/106 405/810 90/180
College Center Conference Room (3) 280/560 65/130 505/1010 112/224

 

Physical Education Monday – Thursday Friday-Sunday & Holidays
4 Hrs. (Min)-Non-profit/For profit
Add ‘l Hour		 Non-profit/For profit 4 Hrs. (Min)
Non-profit/For profit		 Add ‘l Hour
Non-profit/For profit
Baseball Field 100/200 20/40 200/400 40/80
Gymnasium – South Gym 175/350 20/40 300/600 30/60
Gymnasium – North Gym 250/500 30/60 350/700 40/80
Pool any portion (must provide lifeguard) 100/200 25/50 200/400 40/80
Pool-Entire Pool (must provide lifeguard) 400/800 80/160 500/1000 100/200
SVC-Sand Volleyball Court 100/200 25/50 120/240 30/60
Soccer Field 100/200 20/40 200/400 40/80
Softball Field 100/200 20/40 200/400 40/80
Tennis Courts (all 8 courts) 200/400 40/80 300/600 50/100
Track & Field (Sherbeck Field) 130/260 25/50 200/400 40/80

 

Theatre Monday – Thursday Friday-Sunday & Holidays
4 Hrs. (Min)
Non-profit/For profit		 Add ’l Hour
Non-profit/For profit		 4 Hrs. (Min)
Non-profit/For profit		 Add ‘l Hour
Non-profit/For profit
Campus Theatre or Wilshire Auditorium 480/960 120/240 660/1,320 165/330
Music Warm-up Room TBD TBD TBD TBD
Recital Hall/Dodson Theater 144/288 36/72 224/448 56/112

 

Misc. Monday- Thursday Friday-Sunday & Holidays
4 Hrs. (Min)
Non-profit/For profit		 Add ‘l Hour
Non-profit/For profit		 4 Hrs. (Min)
Non-profit/For profit		 Add ‘l Hour
Non-profit/For profit
200 Building Dining Hall 180/360 35/70 270/540 60/120
Patio or Courtyard 80/160 15/30 155/310 25/50
Entire Quad 250/500 40/80 500/1000 60/120
Quad-table space or Bookstore Patio table space 80/160 10/20 120/240 20/40

Physical Education Additional Fees

Water Polo (Includes goals/lane markers) $100
Swimming (includes lane lines/blocks/flags) $150
Basketball (includes bleachers) $150
Baseball/Softball (includes bases) $100
Football (includes field markers & chains) $200
Soccer (includes goals $100
Track (includes high jump/long jump/hurdles) $200
Volleyball (includes net set up) $100

PERSONNEL REQUIREMENTS

*Supervisor Fee $40/hr/over 5 hrs. $250/day
Pool Lifeguard Fee $12 hr (3 hr. min.)

SCOREBOARDS

Scoreboard $300
Scoreboard Operator $20/hr. (3 hr. min.) $250 over 5 hrs.

Contact

Summer Marquardt
mastercalendar@stepup2008.net
714.732.5796

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